Privacy Policy

Privacy Statement

Easify Bookings ("we," "us," or "our") is committed to safeguarding the privacy of our users. This Privacy Policy explains how we collect, use, maintain, and share your information when you visit or use our services at bookings.easify.app (the "Service").

We do not collect sensitive personal information, such as race, ethnicity, political opinions, religious beliefs, biometric data, personal health details, sexual activity or orientation, criminal history, or trade union membership. We also do not collect financial data, authentication details, or other personally identifying information (PII) through sandbox browser input.

Easify Bookings does not sell or share user data with any third parties for advertising, profiling, or surveillance purposes. Data collected from Zoom, Google, Outlook, or Apple integrations is used solely for the user-facing features enabled within Easify Bookings and in compliance with Google's Limited Use Policy, Zoom's data protection requirements, Microsoft's API Terms, and Apple's Privacy Guidelines.

By using our Service, you agree to the collection and use of your information as described in this Privacy Policy. If you do not agree, please refrain from using our Service.

1. Information We Collect

Information You Provide Voluntarily

• Account Information: Name, email address, and other details provided during registration.
• Booking Information: Data related to scheduled meetings or events (e.g., date, time, invitee details).

Information Collected Automatically

• Log and Usage Data: IP address, browser type, device information, and pages visited.
• Cookies and Similar Technologies: Used to enhance user experience and track interactions.

Information from Third Parties

When you connect third-party services (e.g., Google Calendar, Zoom, Outlook, Apple Calendar), we may receive only the necessary data to provide the intended service, including:

• Google Calendar: Calendar events and availability.
• Zoom: Meeting data, user token, email address, and meeting identifiers.
• Outlook (Microsoft 365): Calendar events, availability, and meeting identifiers.
• Apple Calendar: Calendar events and availability via CalDAV or iCloud integration.

We do not collect chat data, recording data, or personal user data through the sandbox browser.

2. How We Use Your Information

Providing and Improving Our Services

• To create and manage user accounts.
• To facilitate scheduling, manage bookings, and integrate with third-party services (Google Calendar, Zoom, Outlook, Apple Calendar).
• To communicate updates, security notices, or service changes.

Analytics and Personalization

• To analyze usage trends, improve functionality, and optimize the Service.
• To personalize user experience and provide relevant content.

Security and Compliance

• To detect and prevent fraudulent or unauthorized activities.
• To comply with legal obligations, regulations, or law enforcement requests.

Google OAuth Permissions

When you connect your Google account, Easify Bookings may request:

• Non-Sensitive Scopes: Primary Google Account email (auth/userinfo.email).
• Sensitive Scopes: Calendar event management (auth/calendar.events).

We do not use Google data for advertising, analytics unrelated to user services, or for profiling.

Zoom OAuth Permissions

When you connect your Zoom account, we request only the scopes necessary for managing meetings:

• Meeting Scopes:
  • View meetings (meeting:read:meeting).
  • Create, update, and delete meetings (meeting:write:meeting, meeting:update:meeting, meeting:delete:meeting).
• User Scopes:
  • View user information (user:read:user).
  • Verify user email (user:read:email).

We do not collect chat or recording data from Zoom.

Outlook (Microsoft 365) OAuth Permissions

When you connect your Outlook account, we request:

• Calendar Scopes:
  • Read and write calendar events (Calendars.ReadWrite).
  • View availability (Calendars.Read.Shared).
• User Scopes:
  • Basic user profile (User.Read).

Data is used solely to sync appointments and generate Microsoft Teams/Outlook meeting links.

Apple Calendar Permissions

When you connect your Apple Calendar (via CalDAV or iCloud):

• Calendar Access: Read and write permissions for calendar events.
• Data Usage: Sync events and availability; no access to iCloud storage, photos, or device data.

3. How We Share or Disclose Your Information

We do not share or sell user data for marketing, advertising, or surveillance purposes. Any data obtained from Google, Zoom, Outlook, or Apple is used strictly for providing user-facing features in compliance with their privacy policies.

Service Providers

We work with third-party vendors for hosting, analytics, and payment processing, but they are contractually obligated to protect your information.

Business Transactions

If Easify Bookings undergoes a merger, acquisition, or asset sale, personal information may be transferred in accordance with this Privacy Policy.

Legal Requirements

We may disclose information if required by law or to protect user safety and service integrity.

4. Cookies and Other Tracking Technologies

We use cookies to enhance user experience. Users can manage cookie preferences through their browser settings.

5. Data Retention

We retain collected data only as long as necessary to provide the Service. Data from Google, Zoom, Outlook, and Apple Calendar integrations is retained only while the integration is active. If a user disconnects their account, we delete the associated data.

We do not store meeting data beyond its required use for scheduling purposes.

6. Data Security

We enforce TLS 1.2 or higher for all network traffic, including:

• Zoom user data
• Google, Outlook, and Apple integrations
• API requests and authentication

Our backend services (hosted on Amazon EC2) are monitored using Amazon CloudWatch to prevent unauthorized access.

7. Your Choices and Rights

Users may have rights under applicable laws, such as:

• Access and Correction: Request a copy or correction of your personal data.
• Deletion: Request deletion of your account or personal data.
• Opt-Out: Unsubscribe from notifications at any time.

To exercise these rights, contact us at info@easify.app.

8. Children's Privacy

We do not collect data from users under the age of 16. If we discover that a child has provided personal data, we will delete it immediately.

9. Third-Party Links

Easify Bookings may contain links to third-party services. We do not control these services and encourage users to review their respective privacy policies.

10. International Users

If you access our Service from outside your country of residence, your data may be transferred and processed in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. If changes are made, we will notify users by:

• Posting the revised policy on bookings.easify.app.
• Updating the Last Updated date at the top of this document.

Your continued use of Easify Bookings after any changes signifies your acceptance of the updated policy.

12. Contact Us

For privacy-related questions or concerns, contact us at:

Easify Bookings 📧 Email: info@easify.app